Top 5 Ways To Manage SaaS Migration
April 20, 2018

Whether you’re in the financial or utilities industry, adopting a Software-as-a-Service (SaaS) model can provide exceptional value for your company. Scalability, cost-effectiveness, and accessibility are just a few benefits that SaaS has to offer.

While it is true that SaaS has transformed the processes of millions of businesses globally, migration from traditional software to cloud-based solutions can be challenging. For that reason, deciding to deploy SaaS technology should be done with careful consideration.
 
The good news is there are actions that your company can take to mitigate any potential SaaS migration pitfalls. Here are five things that your team can do to manage the transition from traditional software to cloud-based technology seamlessly.
 

Set clear goals and expectations


What do you expect to achieve by implementing SaaS technology? Before your company partners with any SaaS vendor, your team should set clear goals and expectations for the project.

Companies implement SaaS technology to accomplish some goals, including:
  • Shifting their focus from managing software to implementing business-related strategies that will increase revenue.
  • Maximizing the efficiency of the company's processes
  • Fostering a collaborative environment with business sites located in other regions.
 The truth is it doesn't matter if your team develops a long or short list of goals, an essential step in the SaaS migration process is to get clear about your reasons for undertaking this project. Your organisation’s SaaS goals will serve as the driving force throughout the migration process.
 

Understand the true costs associated with migrating from traditional software to SaaS.


The truth is integrating SaaS with your current IT infrastructure may require a significant commitment of time and money. However, you shouldn't let the potential costs deter you. Implementing cloud-based technology can lead to new opportunities for your company.

 Direct costs include expenditures for:
  • Physical servers
  • Supplies
  • Equipment
  • Software licenses
  • Spare parts
  • Internet connectivity
  • Operational costs
  • Labor
  • Maintenance costs
Indirect costs for on-site infrastructure can vary depending on your company's size and processes. An example of an indirect cost is the loss of employee productivity and sales when your company's software is inoperable due to maintenance. Indirect costs impact your company's profit margins as much as direct costs.
 
Once your team has determined your company's current IT infrastructure expenses, it is time to assess the costs associated with migrating to a SaaS infrastructure. If you want to estimate your company's costs, your team can hire a consultant or use online cost calculators provided by service providers such as Google, Amazon, Rackspace, Microsoft, and IBM.
 

Build a dedicated team of IT professionals to maintain the SaaS infrastructure

Implementing a new IT infrastructure requires your IT team to receive additional training and embrace new roles. Take time to assess your IT team.  Are your team members equipped to handle the demands of managing cloud-based technology? Does your company need to hire a new team or supplemental IT professionals?
 
Your company's IT team requirements will depend on the support that is provided by your SaaS provider. Inadequate support and IT staffing initiatives can derail even the most efficient SaaS migration plans.
 

Create a timeline for SaaS implementation.


Regardless of your company's budget and resources, successful SaaS implementation requires careful planning, time allocation, and research. If you are to ensure an efficient process, your team must create a realistic timeline for SaaS implementation.
 
Creating a reasonable timeline may seem like a daunting task, but it doesn't have to be complicated. The following tips can help your team develop a schedule that works best for your company.
  • Compare your organization's benchmarks with companies of a similar size and industry.
  • Factor in time for technology testing and SaaS pilot implementation.
  • Take time to phase in the deployment of cloud-based technology.
It's understandable to be excited about embracing new technology. Resist the urge to let your team's excitement cloud its judgment. Successful SaaS deployment can take months to a few years to implement.


Encourage company executives and employees to buy into a new cloud-based technology initiative.


At every rung of the corporate ladder, employees can be resistant to change. That is especially true when it comes to initiatives that require a significant investment of time and money. As an advocate of SaaS technology, it is your job to garner support and build a consensus for implementing a cloud-based technology. You can do this in a few ways.
  • Listen to and address the unique needs and concerns of key stakeholders.
  • Communicate the benefits of cloud computing without overselling the technology.
  • Be patient and persistent. It takes time for people to embrace new technology.

Make no mistake about it. Your team will face obstacles as it transitions from traditional software to cloud-based technology. By implementing these best practices, your company can make the migration process more manageable.
 

Ready to upgrade your SaaS environment? Need qualified, expert staff? Etain are experts in migrations, managed services and augmented resources. Contact us today for your free consultation. 

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